TRAINEE OPPORTUNITIES

There are two opportunities for trainees to present at SLEEP 2019!

AVAILABLE OPPORTUNITIES

Case Reports

Case reports present unique unusual or important clinical observations of interest to clinical sleep medicine practitioners. Case reports must be submitted by individuals in clinical training.

Extended Deadline Abstract Submissions
Those in their first year of training who submit a form requesting an abstract submission deadline extension may be able to submit abstracts at a later deadline of March 18, 2019.

OPPORTUNITY DESCRIPTIONS

Case Reports

Deadline to Submit Case Report: December 17, 2018

 

Case reports submitted by clinical trainees will:
  • ONLY be accepted from individuals in a clinical training program;
  • BE CONSIDERED for presentation during the lunchtime Challenging Cases session;
  • BE INCLUDED in poster presentation sessions;
  • BE INCLUDED in the SLEEP abstract supplement; and
  • NOT be categorized and will be in a separate “Case Reports” section of the poster hall.

Individuals must be in clinical training to submit a case report for SLEEP 2019. Training Directors are required to verify that the authors are in clinical training. If the Training Director does not verify that authors are in clinical training, the case report will automatically be rejected.
  1. 1. Case Reports must be submitted in a Microsoft Word document.
  2. 2. Case Reports must conform to the following outline:
    1. A. Title
    2. B. Authors and Institutions
    3. C. Introduction
    4. D. Report of Case(s)
    5. E. Conclusion
      F. Support (if any
  3. 3. The case report body (including the introduction, report of cases, conclusion and support) is limited to 350 words.
  4. 4. Brand names may not be used in case report titles and are limited to one reference within the body.
  5. 5. There can be no more than fifteen (15) authors per case report.
  6. 6. An individual may be first author on a maximum of two case reports.
  7. 7. Each author must agree to the copyright assignment statement.

You must follow these steps to submit your case report:

 

  1. 1. Complete the Case Reports for Clinical Trainees Submission Request Form and submit it along with the case report via email to presentations@sleepmeeting.org by December 17*. The form and case report must be submitted by December 17; no exceptions will be made to this deadline.
  2.  
  3. 2. A nonrefundable review fee of $50.00 per submission must be paid at the time the Case Reports for Clinical Trainees Submission Request Form is submitted. This fee will not be refunded if a case report is not accepted.
  4.  
  5. 3. Notification of whether your case report is accepted will be sent via email in February 2019, along with notification if your case has been accepted for presentation during the Challenging Cases session at SLEEP 2019.
  6.  

*If you do not receive confirmation that your case report was received within three business days, contact the APSS Meeting Department at 630-737-9700.

Extended Deadline Abstract Submissions

Extended Deadline Request Form due by: December 17, 2018

Deadline to Submit Abstract: March 18, 2019

 

The APSS Program Committee recognizes that many individuals in their first year of training are unable to complete enough research to submit an abstract by the December 17 deadline. In an effort to include this important science in the SLEEP 2019 meeting, the APSS Program Committee will accept abstracts for poster presentation from individuals in their first year of training from December 18, 2018 through March 18, 2019. 

Although we will have this extended submission period, you are encouraged to submit your abstract, if possible, by the December 17 deadline. 

Abstracts submitted from December 18-March 18 will:

  • ONLY be accepted for poster presentation; 
  • NOT be categorized and will be in a separate “Trainee Abstract” section of the poster hall; and
  • NOT be included in the SLEEP abstract supplement.

 

Individuals will only be permitted to submit their abstracts between December 18 and March 18 if they are in their first year of graduate training, postgraduate training or a clinical sleep medicine fellowship. Training Directors are required to verify that the authors are in their first year of training. If the Training Director does not verify that authors are in their first year of training, the abstract will automatically be rejected.

Abstracts that do not meet all of the specifications listed below will be automatically rejected:
  • An individual may be the first author on a maximum of two abstracts.
  • There can be no more than fifteen (15) authors per abstract.
  • Abstracts must conform to the following outline. Abstract sections may not be substituted with different terminology:
    1. ○ Title
    2. ○ Authors and Institutions
    3. ○ Introduction
    4. ○ Methods
    5. ○ Results
    6. ○ Conclusion
    7. ○ Support (if any)
  • The abstract body (including title, introduction, methods, results, conclusion and support) is limited to 350 words.
  • Brand names may not be used in abstract titles and are limited to one reference within the body.
  • References, tables, figures or any other graphics are not permitted.
  • Abstracts must be submitted in a Microsoft Word document.
  • Case reports will not be considered for extended deadline submission.

The submission process for the abstracts submitted during the extended deadline is different than for abstracts submitted by December 17. You must follow these steps to submit your Extended Deadline Abstract:

 

  1. 1. Complete the Extended Abstract Submission Deadline Request Form and submit it via email to presentations@sleepmeeting.org by Monday, December 17. This form must be submitted by December 17; no exceptions will be made to this deadline. 
  2.  
  3. 2. A non-refundable abstract review fee of $50.00 per submission must be paid at the time the Extended Abstract Submission Deadline Request Form is submitted. This fee will not be refunded if an abstract is not submitted by the March 18 deadline.
  4.  
  5. 3. Submit your abstract via email to presentations@sleepmeeting.org between December 18, 2018 and March 18, 2019.*
  6. Notification of whether your abstract is accepted will be sent via email by April 29, 2019.

 

* If you do not receive confirmation that your abstract was received within three business days, contact the APSS Meeting Department at 630-737-9700.

COPYRIGHT INFORMATION

Authors are required to write an original abstract that fulfills accepted criteria for copyright purposes. Accepted abstracts will be published and copyrighted in a special issue of the journal SLEEP. By submitting an abstract, all authors attest that the abstract submitted has not been previously published elsewhere and transfers, assigns, or otherwise conveys all copyright ownership, including any and all rights incidental thereto, exclusively to the Sleep Research Society as publisher of the journal SLEEP.

If an author chooses to submit information from an abstract that has previously been presented and/or published, all data must be updated, current, and rewritten in a manner that does not infringe on copyright laws. Authors are responsible for obtaining permission to include any copyrighted material in their abstract presentations. All authors will be required to agree to a copyright assignment statement when submitting an abstract.

The Program Committee will give priority to research that has not been presented elsewhere or published prior to SLEEP 2019.

QUESTIONS?

Questions regarding SLEEP 2019 submissions should be directed to:

Associated Professional Sleep Societies, LLC

Attn: Meeting Department

Phone: (630) 737-9700

Fax: (630) 737-9790

Email: presentations@sleepmeeting.org