EXECUTIVE SUITE

Exhibiting at SLEEP 2019 is a requirement in order to rent one of the Executive Suites.
This opportunity has limited availability; applications will be reviewed on a first-come, first-served basis. Applications for Executive Suites should be submitted to the APSS Meeting Department by March 13, 2019 (submit your application by February 7, 2019 to maximize your SLEEP 2019 priority points) to receive the discount, but no later than April 25, 2019.

 

Questions may be directed to Chris Waring, Director of Business Development, via email at cwaring@sleepmeeting.org or via phone at (630) 737-9731.

Available Dates and Times

Monday, June 10

9:15AM – 5:00PM

Tuesday, June 11

9:00AM – 5:00PM

Wednesday, June 12

9:00AM – 1:30PM

RENTAL FEE

The rental fee includes:
  • One 18’Wx18’H (approximately) carpeted meeting space with 8’ high grey hard walls (no ceiling)
  • One lockable door
  • A small identification sign posted on the door listing the company name and suite number

The rental fee is for a 3-day rental. Suites may not be rented on a “per day” basis. The payment is due with submission of the application.

$7,500

Applications submitted by March 13, 2019

$9,500

Applications submitted between March 13 and April 25, 2019

GUIDELINES

In addition to the standard sponsorship rules and regulations, the following regulations will also apply.

One key will be issued to the exhibiting company; this will be the ONLY key for the suite. All catering and cleaning orders will require an exhibitor to be present to unlock the room and the exhibiting company will be responsible for any fees for unlocking the door should the key be lost.

The suite may NOT be used for empty crate storage. Graphics may NOT be placed on the outside walls and/or door. Hanging signs will not be permitted above the suites.

The cancellation of an Executive Suite is entitled to a refund equal to 20% of the total sponsorship fee. Written cancelation must be received prior to April 3, 2019. Cancellations after April 3, 2019 are not entitled to a refund.

Continuing Medical Education (CME) credit is not provided by the APSS or the American Academy of Sleep Medicine for Executive Suites. Companies may not offer CME for their presentations and/or suite activities.

Exhibitors may place food and beverage orders to be delivered to their suite; any food and beverage must be ordered through the RK Group, the exclusive caterer for the Henry B. González Convention Center .

Any necessary audiovisual equipment is the responsibility of the exhibitor. All audiovisual equipment or labor (i.e., microphones, laser pointers, screens, etc.) must be ordered from the SLEEP 2019 audiovisual provider.

The APSS will provide ONE small, identification sign measuring no larger than 5”W x 12”H to be placed on the door of the Executive Suite. Exhibitors with an Executive Suite may provide additional signage in their exhibit booth directing attendees to their suite and one sign measuring no larger than 24”Wx36”H to be placed directly outside of the suite. Signage may not be placed in any other locations. All signage must receive APSS approval prior to print.