EXHIBITOR PROSPECTUS - PLANNING FOR SLEEP 2010
Exhibitor Registration
Exhibitor Registration Hours:
Friday, June 4: . . . . . . . . . . . . . . . . . . . . . . . . . 4:30pm - 6:00pm
Saturday, June 5:. . . . . . . . . . . . . . . . . . . . . . . . 6:30am - 5:30pm
Sunday, June 6: . . . . . . . . . . . . . . . . . . . . . . . . 6:30am - 5:30pm
Monday, June 7: . . . . . . . . . . . . . . . . . . . . . . . . 6:30am - 5:00pm
Each exhibiting company receives four complimentary exhibit hall only registrations
per 10� x 10� booth rental, with a maximum of 20 complimentary exhibit hall only
registrations. These registrations allow entrance to the exhibit hall only. Additional
exhibit hall only registrations may be purchased by May 28, 2010, for a $50 fee.
Exhibiting companies also receive one exhibitor full-meeting registration, which
includes entrance to the exhibit hall and general sessions. Any additional individual
exhibitors who wish to attend any scientific portion of the meeting will be required to
register as an exhibitor full-meeting attendee and pay the required fees.
The APSS requires exhibitors to register prior to the meeting. If a company
representative chooses to register on-site or is not pre-registered, the individual must
provide proof of affiliation, such as a business card, and provide payment. Please
expect delays at the exhibitor registration counter if registering on-site.
On-site changes to pre-registered company representatives are to be made by the
on-site company contact designated on the application. No swapping or substituting
of badges is approved unless permitted by the on-site company contact.
Exhibitor badges will be distributed at the exhibitor registration counter during
SLEEP 2010. Company representatives and meeting attendees must wear a badge in
order to enter the exhibit hall. Badges must be worn at all times. Altering an exhibitor
badge with the insertion of a business card is not permitted. Guest badges will not be
issued for exhibitors guests.
Children under 16 years of age are not allowed on the exhibit floor at any time.
Housing Information
All hotel room reservations must be made through the SLEEP Housing Bureau.
Companies or organizations planning to reserve a block of 10 or more rooms must
receive approval from the APSS Meeting Department. Blocks of 10 or more rooms
will not be permitted at the Grand Hyatt San Antonio, the SLEEP 2010 headquarter
hotel. In order to receive approval, submit the group block request form on page 22 to
the APSS Meeting Department via fax to (630) 737-9789 or via e-mail to Amber Josi,
Meeting Planner, at ajosi@aasmnet.org. The Meeting Department will begin accepting
group block request forms on February 1, 2010. Allow approximately one week for
requests to be reviewed. The deadline to submit housing requests is April 22, 2010.
The APSS will only approve a block if it is equal to or less than the number of rooms
that the group utilized during the previous year�s annual meeting. If exhibiting
companies require additional accommodations, please provide the rationale on the
housing request form. Further hotel information
here.
Installation/Dismantling
Exhibit installation will begin on Saturday, June 5 from 12:30pm until
5:00pm, and continue on Sunday, June 6 from 8:00am until 5:00pm. All
crates and carts must be removed from the exhibit hall by 5:00pm on Sunday.
Company representatives may continue working in their booth until 9:00pm on
Sunday with prior approval. Exhibit space not occupied by 5:00pm on Sunday,
June 6 will be forfeited and crates will be removed at the exhibitor�s expense.
Space may be resold or reassigned without refund.
Exhibit dismantling may not begin before 2:00pm on Wednesday, June 9 and
must be completed by 12:00pm on Thursday, June 10. Packing/dismantling of
exhibits is strictly prohibited prior to the official closing time. Exhibit space not
cleared by 12:00pm on Thursday, June 10 will be dismantled at the exhibitor�s
expense and liability. Exhibitors who do not comply with these times may
jeopardize participation at future SLEEP meetings.
Note: Installation/dismantling times are subject to change.
Lead Retrieval
Lead retrieval systems will be offered to exhibiting companies. Each badge will have
a 1-D bar code that will enable the exhibiting companies to easily gather contact
information from the attendees. Detailed information will be provided in the exhibitor
service kit.
Exhibit Colors
Drape colors are burgundy and white. The aisle carpet color is charcoal.
Mailing Lists
Exhibiting companies will be allowed to purchase pre- and post- meeting
mailing lists. Mailing lists are provided in label format. An electronic version
may be provided to an established bonded third-party mail house. A rental
agreement along with a proof of the mailing piece must be submitted and approved
by APSS management before the labels or electronic mailing list will be
provided. Please allow one week for processing. Use of the APSS/SLEEP logo is
prohibited unless prior authorization has been received. Post-meeting mailing
lists are available for purchase until July 23, 2010. Exhibiting companies are
permitted to purchase one post-meeting mailing list. For more information,
contact Kathy Lovato, Meeting Planner at (630) 737-9700.